Board of Directors Meeting Minutes

July 9, 2018

 

In Attendance,

            Members

Steve Shea, Chairman

Rebecca Briesmaster, Vice-Chair

Jeannie Demas, Board Member

Jim Love, Board Member

 

Staff & Guests

            Judy Owens, Director

Mary Seppie, Accountant

John Kolb, County Commissioner

 

Absent

Joe Zanetti, Board Member

 

Introductions

Mr. Shea called the meeting to order at 5:00 with introductions. 

 

Welcome New Board Members

The Board welcomed Jim Love back for another term.  Joe Zanetti will be the other new Board member but was not able to attend the meeting.

 

Election of New Board Members

Mr. Love nominated Ms. Briesmaster for Chairman.  Ms. Demas second.  Motion carried.  Mr. Shea nominated Ms. Demas for Vice-Chairman.  Mr. Love second.  Motion carried.  Mr. Love nominated Mr. Shea for Secretary/Treasurer.  Ms. Briesmaster second.  Motion carried.

 

Approval of July Agenda and May Minutes

Mr. Shea made a motion to approve the July Agenda with the correction of Zanelli to Zanetti and to approve the May minutes. Mr. Love second.  Motion carried. 

 

Financial Report

Mr. Shea made a motion to approve A/P checks 12527-12584 with voids 12554 and 12582, Payroll checks 4778-4832, and transfers as listed on the transaction report. Mr. Love second.  Motion carried. 

 

 

July Safety Meeting

Ms. Owens informed the Board that the July Safety topic will be a review of the safety topics covered over the last few months.

 

Old Business

County Funding Request- change to 2018-2019 Budget

STAR requested $131,100 from Sweetwater County for FY2019.  The County funded $117,990 which is $13,110 less than the amount approved on the FY2019 Budget.  Ms. Owens told the Board that this $13,110 was moved into the Revenue Account of Misc.Income/Shortage rather than try to adjust any expenditure accounts at this time.  Ms. Briesmaster asked if the Board needed to approve the budget with the changes.  Ms. Owens stated that the total budgeted Revenues and Expeditures did not change from the Budget that was approved in May.  The Board did not feel that it needed to approve the change for the decrease in the funding as the overall figures did not change.

 

            Sale of Bus 7

            Ms. Owens informed the Board that Bus #7 was sold for $7,900.  Bus #9 is still for sale.

 

Audit to Begin on July 18th

Ms. Owens told the Board that STAR’s annual audit will be starting on July 18th

 

New Business

Approval of the Agreement with Google Transit

Ms. Owens informed the Board that by using Google Maps, riders will be able to Google Maps use the Transit button to find stops, see distances to walk to stops, transfer times, etc.  The agreement with Google is free and the only requirement is that STAR keeps the information

up-to-date on the site.   Ms. Owens has already gone out and geo-located each stop on the Fixed Route.  Ms. Owens told the Board that once the agreement is in place STAR can begin testing the application to be sure it works before making it available to the public. Ms. Demas made a motion to approve the agreement with Google Transit.  Mr. Shea second.  Motion carried.

 

Board Comments

There were no Board comments.

 

Executive Session

No Executive Session was necessary.

 

Adjournment

Ms. Demas made a motion to adjourn the meeting.  Mr. Love second. Ms. Briesmaster adjourned the meeting at 5:25 p.m.

 

Rebecca Briesmaster , Chairman                    __________________________________

           

Steve Shea, Secretary/Treasurer                     __________________________________

           

Mary Seppie, Recording Secretary                 ___________________________________

           Board of Directors Meeting Minutes

May 7, 2018

 

In Attendance,

            Members

Steve Shea, Chairman

Rebecca Briesmaster, Vice Chair

Sandy Knezovich, Secretary/Treasurer

Jeannie Demas, Board Member

Jim Love, Board Member

John Kolb, County Commissioner

 

 

Staff & Guests

            Judy Owens, Director

Mary Seppie, Accountant

 

 

 

            Introductions

Mr. Shea called the meeting to order at 5:00 with introductions. 

 

Approval of May Agenda and April Minutes

Ms. Demas made a motion to approve the May Agenda.  Ms. Knezovich second. Motion carried. Mr. Love made a motion to approve the April Minutes. Ms. Demas second. Motion carried.

 

Financial Report

Ms. Demas made a motion to approve A/P checks 12503-12526 and Payroll checks 4754-4777 and transfers as listed on the transaction report. Ms. Briesmaster second.  Motion carried. 

 

April Safety Meeting

Ms. Owens informed the Board that May’s Safety Meeting will cover Aging Americans.

 

Old Business

FTA FY2018-2019 Grant Request

Ms. Owens informed the Board the FTA Grant Request for the FY2018-2019 will be due in mid-May.  The Board members were given a copy of the proposed grant request in their packets.  Ms. Briesmaster made a motion to accept the FTA Grant Request for the 2018-2019 year.  Mr. Love second.  Motion carried.

 

 

 

 

New Business

Approval of Engagement Letter with Carver, Florek & James

Ms. Owens told the Board that STAR’s annual audit will be performed again this year by Carver, Florek & James.  The engagement letter explains the responsibility of management and the auditors.  Ms. Demas made a motion to allow Steve Shea and Judy to sign the engagement letter for the 2018-2019 fiscal year.  Ms. Briesmaster second.  Motion carried.

 

Set Selling Price for Bus 7 and 9

Ms. Owens told the Board that the last bus STAR disposed of was sold for $6,000 and had 189,000 miles.  Bus 7 and bus 9 are the current buses to be sold with mileage of 168,562 and 180,985, respectively.  Mr. Love suggested that STAR start with an asking price of $7,900 per bus and take no less than $7,000 per bus.  Ms. Demas made a motion to sell the buses at the suggested prices.  Ms. Briesmaster second.  Motion carried.

 

Approval of FY 2018-2019 Budget

Ms. Demas made a motion to accept the proposed 2018-2019 budget.  Ms. Knezovich second.  Motion carried.

 

Thank you for years of service for Jim Love and Sandy Knezovich

Mr. Love and Ms. Knezovich’s Board terms will be completed in June.  The Board presented Mr. Love with a clock and Ms. Knezovich with a vase and thanked them for their contributions and time given to the Board.

 

June’s Board Meeting Cancelled

There will be no Board meeting held in June.

 

Board Comments

There were no Board comments.

 

Executive Session

No Executive Session was necessary.

 

Adjournment

Ms. Demas made a motion to adjourn the meeting.  Mr. Shea adjourned the meeting at 5:17 p.m.

 

 

Steve Shea, Chairman                                               __________________________________

 

Sandy Knezovich, Secretary/Treasurer                    __________________________________

 

Mary Seppie, Recording Secretary                          ___________________________________

        

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