Board of Directors Meeting Minutes

September 13, 2021

 

In Attendance,

             Members

Steve Shea, Chairman

Jeannie Demas, Vice-Chairman

Les Mauch, Secretary/Treasurer

Joe Zanetti , Board Member

 

Staff & Guests

            Mary Seppie, Director

Laura Schoenfeld, County Commissioner  (by phone)

 

Absent

Alex Roberson, Board Member

 

 

Introductions

Mr. Shea called the meeting to order at 5:00 with introductions. 

 

Approval of September Agenda and August minutes

Mr. Mauch made a motion to approve the September agenda.  Ms. Demas second.  All voted in favor.  Motion carried. Ms Demas made a motion to approve the August minutes. Mr. Mauch second.  All voted in favor. Motion carried.

 

Financial Report

Ms. Demas made a motion to approve A/P checks 13878-13593, 13595-13604, void 13591,  Payroll checks 5757-5777 and transfers as listed on the transaction report. Mr. Zanetti second.  All voted in favor. Motion carried.  

 

September Safety Meeting

Ms. Seppie informed the Board that the September safety meeting will be going over near-miss situations and how reporting those incidents can help prevent future accidents.   

 

Old Business

            SPARE-Go Live Date

Ms. Seppie informed the Board that the go-live date for SPARE ended up being August 30th instead of August 25th due to the data plan taking longer to move over.  She said that everyone is learning and adapting to the new software.   She also stated that SPARE has been excellent helping resolve any issues that have come up.

 

City of Green River Funding

Ms. Seppie informed the Board that she received the contract from the City of Green River.  The amount of the contract is for $16,890, which was what STAR requested.  Ms Demas made a motion for the Board Chairman, Mr, Shea,  to sign the FY2022 Ctiy of Green River contract.  Mr. Mauch second.  All voted in favor.  Motion carried and Mr. Shea signed the contract.

 

SLIB Grant Application FY2022

Ms. Seppie informed the Board that she mailed in the SLIB grant application.  She requested $64,000 as she had told the Board at the August meeting.

 

FTA FY2022 5311 Agreeement

Ms. Seppie told the Board that she did receive the FY2022 5311 agreement for signature, which she signed and mailed back.  She does not have the final copy back yet with all signatures, but STAR’s portion has been done.  She also told the Board that she still has not received the FY2021 5339 Agreement or the FY2022 5339 Agreement (capital funding agreements).

 

New Business

Performance Measures Award from WYDOT

In the last few years,  WYDOT has established a listing of performance measures for any of the agencies in Wyoming that receive federal money for public and senior transportation.  Agencies get points for different tasks, and at the end of the year the agency with the most points wins, and other agencies can also place, with awards ranging from $25,000 down to $2,500.  Due to COVID and turnover at WYDOT, the FY2020 winners were just announced and STAR placed first, winning $25,000.  This money can be used for anything that is transit agency related for STAR and does not require a match from STAR.   

 

Site Rental Contract with CommTech

Ms. Seppie informed the Board that in the past there was an agreement between CommTech and STAR. STAR would allow CommTech to advertise on the bus for free and CommTech would not charge STAR for the site rental (on Wilkins Peak).  CommTech is now going to have to start charging rent again on the site.  Ms. Seppie spoke with Robert Cornman at CommTech and asked if STAR could continue the CommTech ad on the bus and not be charged the site rent through 6-30-2022 since this was not budgeted originally for FY2022.  Mr. Cornman wrote the contract through the end of 6-30-2022 for $175/month, but as there was not an ending date on the advertising contract that allowed the advertising in lieu of the rent, CommTech will not bill us through 6-30-2022 and STAR will leave the CommTech ad on the bus.  In April or May he will get us a new contract and then let STAR know if he wants to do a new advertising contract on the bus.

 

Bookkeeper Position

Ms. Seppie informed the Board that Jenn Salazar turned in her resignation.  Ms. Seppie told the Board that she would like to consult two CPA firms in town to see what they would charge to do the bills, payroll, quarterly payroll reporting, and the end of year W-2 processing.  She told the Board that it is difficult for her to keep training people for the position and that it is not a good control for her to do the payroll and bills for a long period of time.  An outside firm would not only be a good control from an audit point of view, but could end up costing less than paying an employee.  Commissioner Schoenfeld mentioned that she may have some ideas on sharing a bookkeeper between some agencies.  She told Ms. Seppie to contact her to discuss this more.  Ms. Seppie told Commissioner Schoenfeld she would be contacting her.  Ms. Seppie told the Board that she will do the payroll for the next few pay periods but will keep looking at options other than staffing an employee and will report back to the Board in October.

 

Board Comments

There were no Board comments.

 

 

 

Executive Session

The regular meeting was adjourned at 5:21 and and executive session was held.  The executive session was adjourned and the regular meeting was re-convened at 5:28 p.m.

 

Employee Appreciation Bonus

During the Executive Session, Ms. Seppie asked the Board about using some of the FY2020 Performance Measure Award money for a  6% employee incentive Bonus based on wages from  9-1-2020 through 8-31-2021.  She told the Board that STAR’s employees worked throughout the pandemic and were thrown lots of changes, including schedule changes, changes made on the buses to ensure social distancing, mask requirements, and many more.  She said that they worked hard to keep STAR running and getting riders to their destinations.  Mr. Mauch made a motion for STAR to pay a 6% employee appreciation bonus out of the Performance Measure Award money from FY2020.  Mr. Zanetti second.  All voted in favor.  Motion carried.  The bonuses will be paid out on October 4th, 2021.  Ms. Seppie thanked the Board and said that the employees will be very appreciative. 

 

Adjournment

Mr. Mauch made a motion to adjourn the meeting.  Mr. Zanetti second. Mr. Shea adjourned the meeting at 5:29 p.m. 

 

 

 

Steve Shea,Chairman                __________________________________

            

Lester Mauch, Secretary/Treasurer          __________________________________

           

Mary Seppie, Recording Secretary          ___________________________________

 

 

           Board of Directors Meeting Minutes

August 9th, 2021

 

In Attendance,

             Members

Steve Shea, Chairman

Jeannie Demas, Vice-Chairman

Les Mauch, Secretary/Treasurer

 

Staff & Guests

            Mary Seppie, Director

Jennifer Salazar, Accountant/Bookkeeper

Laura Schoenfeld, County Commissioner

 

Absent

Joe Zanetti , Board Member

Alex Roberson, Board Member

 

 

 

Introductions

Mr. Shea called the meeting to order at 5:00 with introductions. 

 

Approval of August Agenda and July minutes

Ms. Demas made a motion to approve the August agenda and the July minutes. Mr. Mauch second.  All voted in favor. Motion carried.

 

Financial Report

Ms. Demas made a motion to approve A/P checks 13553-13577.  Mr. Mauch second.  All voted in favor. Motion carried.  Ms. Demas made a motion to approve Payroll checks 5736-5756 and transfers as listed on the transaction report. Mr. Mauch second.  All voted in favor. Motion carried.  

 

August Safety Meeting

Ms. Seppie informed the Board that the August safety meeting would be going over CBD, THC and Marijuana. Star does test for THC on their drug panel and employess will be terminated if they fail a UA.   

 

Old Business

            SPARE-Go Live Date

Ms. Seppie informed the Board that the zones have been set and a Go Live Date is expected on August 25th 2021.

 

City of Green River Funding

Ms. Seppie informed the Board that she has not heard back from Green River for funding, Ms. Seppie believes STAR will receive the entire request as she did not receive any requests for additional information or notice of reduction in the request.

 

Advertising Contract Increase  

Ms. Seppie said she would like to increase the amount that STAR is responsible for on the installation of the ads to $160.00. This increase will allow STAR to go to different vendors for the advertisements on the buses in the case where the requestor does not have the program to scale the design themselves. Ms. Demas made a motion to approve. Mr. Mauch second. All voted in favor. Motion carried.

 

New Business

New Signature Cards

Ms. Seppie informed the Board that there are new signature cards for RSNB Acounts and theWYOStar Account. All Board members and Ms. Seppie will be signers on the RSNB account and Ms. Seppie, Mr. Shea, and Ms. Demas will be signers on the WYOStar account. The Board members that were in attendance signed the cards and Ms. Seppie will have Mr. Zanetti and Ms. Roberson sign after the meeting.

 

FTA 5311 and  5339 Grant Authorization for Ms. Seppie to Sign

Ms. Seppie informed the Board the applications for 5339 and 5311have already been approved by the Board and were submitted in April. Ms Seppie was requesting to be able to sign the contracts when they come in due to turn around times and in the case they arrive between Board meetings. Ms. Seppie informed the Board she would bring the agreements to the Board meetings for them to review after signature if this ends up being the case.. Mr. Mauch made a motion to approve Ms. Seppie’s signatures on the contracts. Ms. Demas second. All voted in favor. Motion carried.

 

SLIB Grant FY2022 Application for $64,000 for MS. Seppie to Sign

Ms. Seppie informed the Board that she will be applying for $64,000 from SLIB. Ms. Seppie may be requesting a van instead of a bus due to the other vans being older and needing to be replaced. Ms Seppie was requesting to be able to sign the grant application as it always due the week of the September Board meeting and it is difficult to get the Board to approve and get it back to SLIB by the deadline. Ms. Seppie told the Board she would bring the application to the October Board meeting for the Board to review.  Ms. Demas made a motion to approve Ms. Seppie signing and mailing the SLIB grant application. Mr. Mauch second. All voted in favor. Motion carried.

 

Board Comments

Mr. Mauch was happy with the adversitment on the bus for Suicide Prevention.

 

Executive Session

The regular meeting was adjourned at 5:18 and and Executive Session was held to discuss an employee issue.  The executive session was adjourned and the regular meeting was re-convened at 5:24 p.m.

 

Adjournment

Ms. Demas made a motion to adjourn the meeting.  Mr. Mauch second. Mr. Shea adjourned the meeting at 5:25 p.m.

 

 

 

Steve Shea,Chairman                __________________________________

            

Lester Mauch, Secretary/Treasurer          __________________________________

           

Jennifer Salazar, Recording Secretary     ___________________________________