Board of Directors Meeting Minutes

October 8, 2018

 

In Attendance,

            Members

Jeannie Demas, Vice-Chair

Steve Shea, Secretary-Treasurer

Jim Love, Board Member

 

Staff & Guests

            Judy Owens, Director

Mary Seppie, Accountant

Kevin Cornia, Auditor from Carver, Florek & James, CPA’s

 

Absent

                       Rebecca Briesmaster, Chairwoman

                       Joe Zanetti, Board Member

 

Introductions

Ms. Demas called the meeting to order at 5:00 with introductions. 

 

Approval of October Agenda and August Minutes

Mr. Shea made a motion to approve the October Agenda and to approve the August minutes.  Mr. Love second.  Motion carried. 

 

Financial Report

Mr. Shea made a motion to approve A/P checks 12611-12675, Payroll checks 4861-4912, and transfers as listed on the transaction report. Mr. Love second.  Motion carried. 

 

October Safety Meeting

Ms. Owens informed the Board that the training for safety for the month will be the annual review of the drug videos by each employee.

 

Old Business

Audit Presentation by Kevin Cornia of Carver, Florek, & James, CPA’s

Mr. Cornia presented the audit and said that there were no material misstatements found.  Mr. Love made a motion to accept the audit for FY2018.  Mr. Shea seconded.  Motion carried.

 

Sale of Bus 9

Ms. Owens informed the Board that Bus #9 has not been sold yet.

 

 

 

 

Google Transit Update

Ms. Owens told the Board that she is continuing to work with Google on the Google Maps transit application for the fixed route.  She will keep the Board updated on the progress.

 

New Business

Fixed Route Module- Route Shout update

Ms. Owens informed the Board that STAR is starting the implementation of the new fixed route module from RouteMatch.  The money for the purchase of the Module is from the FTA 5339 Grant. 

 

Approval of Drug and Alcohol Policy

Ms. Owens told the Board that WYDOT has required STAR to update it’s drug and alcohol policy to be in compliance with all of the federal grant regulations.  Mr. Love noted his concern over the portion of the policy regarding the time between when an employee stops drinking and can be at work.  The proposed policy requires four hours for this time.  Mr. Love asked to have the policy set at eight hours instead.  No other changes were requested by the Board.  Mr. Love made a motion to accept the drug and alcohol policy with the noted change.  Mr. Shea second.  Motion carried.

 

Influenza Vaccine for Part-time Employees

Ms. Owens told the Board that because STAR is always pressed for drivers, a driver or two out due to the flu makes staffing difficult.  The full-time employees are be able to get the flu shot through STAR’s insurance but the majority of STAR’s employees are part-time.  She is hoping that by offering a reimbursement up to $25 that the part-time employees may be more willing to go get the flu vaccine.  Mr. Shea made a motion to approve reimbursing the part-time employees up to $25 for a flu shot.  Mr. Love seconded.  Motion carried.

 

Board Comments

There was some Board discussion regarding the Affordable Health Care Act and its requirements.

 

Executive Session

No Excutive Session was held.

 

Adjournment

Mr. Shea made a motion to adjourn the meeting.  Mr. Love second. Ms. Demas adjourned the meeting at 5:45 p.m.

 

Jeannie Demas , Vice-Chairwoman                           __________________________________

           

Steve Shea, Secretary/Treasurer                     __________________________________

           

Mary Seppie, Recording Secretary                 ___________________________________

           Board of Directors Meeting Minutes

August 13, 2018

 

In Attendance,

            Members

Rebecca Briesmaster, Chairwoman

Jeannie Demas, Vice-Chair

Steve Shea, Secretary-Treasurer

Joe Zanetti, Board Member

 

Staff & Guests

            Judy Owens, Director

Mary Seppie, Accountant

John Kolb, County Commissioner

 

Absent

Jim Love, Board Member

 

Introductions

Ms. Briesmaster called the meeting to order at 5:00 with introductions. 

 

Approval of August Agenda and July Minutes

Mr. Shea made a motion to approve the August Agenda and to approve the July minutes. Ms. Demas second.  Motion carried. 

 

Financial Report

Ms. Demas made a motion to approve A/P checks 12585-12610 with void 12587, Payroll checks 4833-4860, and transfers as listed on the transaction report. Mr. Shea second.  Motion carried. 

 

August Safety Meeting

Ms. Owens informed the Board that the August Safety topic will be a review of when and how to safely evacuate the bus.

 

Old Business

Google Transit Update

Ms. Owens told the Board that she is continuing to work with Google on the Google Maps transit application for the fixed route.  There are still some kinks being worked out and she will keep the Board updated on the progress.

 

            Sale of Bus 9

            Ms. Owens informed the Board that Bus #9 has not been sold yet.

 

Audit Update

Ms. Seppie told the Board that the auditors came the week of July 18th and performed the audit field work.  She is waiting for a draft of the audited financials and then she will prepare the Management Discussion and Analysis that will need to be incorporated into the final audit report.  She is hoping the audit will be done in time for the September meeting and at latest the October meeting.  She does not anticipate any issues or findings.

 

New Business

Signature Cards for RSNB

The Board members all signed the new signature cards for RSNB except Jim Love, who Ms. Owens will contact after the meeting.

 

Approval of State Loan and Investment Board (SLIB) Grant

Ms. Owens told the Board that STAR will be purchasing a new bus for $75,000.  SLIB will be paying 20% of the $75,000 for a total of $15,000 and FTA 5339 will pay the remaining 80% of $60,000.  Ms. Demas made a motion to approve Ms. Briesmaster’s signature on the SLIB Grant Request for $15,000.  Mr. Shea second.  Motion carried.

 

Board Comments

There were no Board comments.

 

Executive Session

Ms. Demas made a motion to go into Executive Session.  Mr. Shea seconded.  Motion carried.  Commissioner Kolb left and the Board went into Executive Session at 5:25 pm. 

 

Regular Session Re-convened

Ms. Briesmaster called the regular meeting back to order at 5:32 p.m.

 

            Employee Appreciation Bonus

Mr. Shea made a motion to give the employees a 5% Employee Appreciation Bonus.  Ms. Demas second.  Motion carried.

 

Adjournment

Ms. Demas made a motion to adjourn the meeting.  Mr. Shea second. Ms. Briesmaster adjourned the meeting at 5:35 p.m.

 

Rebecca Briesmaster , Chairwoman                           __________________________________

           

Steve Shea, Secretary/Treasurer                     __________________________________

           

Mary Seppie, Recording Secretary                 ___________________________________