Board of Directors Meeting Minutes

November 11, 2019

 

In Attendance,

            Members

Jeannie Demas. Chair

Steve Shea, Vice-Chair

Jim Love, Secretary/Treasurer

Lester Mauch, Board Member

 

Staff & Guests

Judy Owens, Director

            Mary Seppie, Accountant

Roy Lloyd, County Commissioner

 

Absent

Joe Zanetti, Board Member

 

Introductions

Ms. Demas called the meeting to order at 5:00 with introductions. 

 

Approval of November Agenda and October Minutes

Mr. Shea made a motion to approve the November agenda and the October minutes. Mr. Mauch second.  Motion carried.   

 

Financial Report

Mr. Love made a motion to approve A/P checks 12982-13009, Payroll checks 5225-5250, and transfers as listed on the transaction report. Mr. Shea second.  Motion carried. 

 

November Safety Meeting

Ms. Seppie informed the Board that November’s  safety will be a a video on how to deal with Bloodborne Pathogens.

 

Old Business

Sale of Bus 64

Ms. Owens told the Board that bus 64 sold for $5,000 the Board recommended.

 

New Business

December Board Meeting

Ms. Owens told the Board that in past years the Board has chosen not to have a December meeting unless there is a pressing issue that would require a meeting.  Mr. Shea made a motion for the Board not to meet for the December meeting.  Mr. Love second.  Motion carried.

Approval of 2020 Holidays

Mr. Mauch made a motion to approve the list of 2020 Holidays.  Mr. Shea second.  Motion carried.

 

Board Comments

There was discussion about a bus seat that was taken out of the new bus (because it did not meet the specifications) and what to do with it.  Ms. Owens said there are no other buses that need the seat and the company does not want the seat back.  Mr. Mauch said the City cannot use the seat in any of it’s vehicles.  Mr. Love said he would look to see if there was any need for it at his bus line company and would let Ms. Owens know.

 

Executive Session

An Executive Session was called at 5:10.

 

Re-convene after Executive Session

The regular meeting resumed at 5:35.

 

WYDOT Performance Measures/Longevity Bonus         

Last year WYDOT set out a listing of performance measures to it’s agencies that receive federal money for public and senior transportation.  The incentive for agencies to get the most points from the requirements was money to be given based on the total points at the end of the year.  The amounts to be awarded went from $25,000 to first place down to $5,000 for 10th place.  STAR got the total highest points, but tied with another agency with regular points not including bonus points.  Ms. Owens told the Board that she expects WYDOT to let STAR know if it will be receiving the full $25,000 or a portion of it (due to the other agency tying for 1st place excluding the bonus points) this week.  She suggested giving a longevity bonus with the money to the employees based on their years of service with STAR and to be paid in December once the final notice is given on the award.  The amount granted will be available for STAR to expend without STAR having to provide any matching funds. 

 

After much discussion, Mr. Love proposed some adjustments to the original figures.  Ms. Demas asked for motions to either base the bonus on the original figures or the figures proposed by Mr. Love.  Mr. Shea made a motion to give a longevity bonus based on Ms. Owens’s original figures but to be paid out on month of service instead of years of service.  Mr. Mauch second.  Three in favor.  Jim Love voted nay.  Motion carried.                                                                                          

 

Adjournment

Ms. Demas adjourned the meeting at 5:39 p.m.

 

 

Jeannie Demas , Chairwoman            __________________________________

           

Steve Shea, Vice-Chairman                            __________________________________

           

Mary Seppie, Recording Secretary                 ___________________________________

 

 

Board of Directors Meeting Minutes

October 14, 2019

 

In Attendance,

            Members

Jeannie Demas. Chair

Steve Shea, Vice-Chair

Jim Love, Secretary/Treasurer

Lester Mauch, Board Member

 

Staff & Guests

            Mary Seppie, Accountant

Roy Lloyd, County Commissioner

Amy Grovum from Carver, Florek, & James, CPAs

 

Absent

Joe Zanetti, Board Member

Judy Owens, Director

 

 

Introductions

Ms. Demas called the meeting to order at 5:00 with introductions. 

 

Approval of October Agenda and September Minutes

Mr. Shea made a motion to approve the October agenda and the September minutes. Mr. Mauch second.  Motion carried.   

 

Financial Report

Mr. Mauch made a motion to approve A/P checks 12960-12981, Payroll checks 5198-5224, and transfers as listed on the transaction report. Mr. Zanetti second.  Motion carried. 

 

October Safety Meeting

Ms. Seppie informed the Board that October’s  safety will be a instruction on how to properly use the new “tire socks” for the upcoming winter.

 

Old Business

Audit Presentation

Amy Grovum from Carver, Florek, & James presented the highlights of the FY2019 audit.  The audit was clean with no material misstatements.  Mr. Mauch made a motion to accept the FY2019 audit.  Mr. Shea second.  Motion carried.

 

 

 

Vote on paying both portions of Wyoming Retirement for Part-time Employees

STAR is required to pay the employer portion of the Wyoming Retirement contributions.  The topic, which was tabled from last meeting, was whether STAR should continue to pay for the employee’s portion of the contribution.  Mr. Mauch made a motion for STAR to continue paying the employee’s portion of the contributions.  Mr. Shea second.  Three in favor. One nay.  Motion carried.

 

SLIB-Grant for 14 Passenger Bus

Ms. Owens submitted the grant to State Lands and Investment Board (SLIB) for a 14 passenger bus in September.  The Board approved the 5339 FTA Grant application for a new bus in April.  In that grant there was SLIB money that Ms. Owens told the Board she would need to apply for as well.  Mr. Shea made a motion to formally approve the SLIB grant application.  Mr. Love second.  Motion carried.

 

New Business

Approval of Sale of Bus 64-Set Price

STAR will need to sell bus 64, which is a 2007 Ford with 112,450 miles. Mr. Love told the Board he would recommend STAR should initially ask $5,000 for the bus.  Mr. Shea made a motion for STAR to set the selling price at $5,000 and then if it doesn’t sell for Ms. Owens to accept the next best offer.  Mr. Lauch second.  Motion carried.

 

Board Comments

Ms. Seppie thanked the Board for approving her for the Assistant Director position for STAR.

 

Executive Session

No Executive Session was held.

 

Adjournment

Ms. Demas adjourned the meeting at 5:22 p.m.

 

 

Jeannie Demas , Chairwoman            __________________________________

           

Steve Shea, Vice-Chairman                            __________________________________

           

Mary Seppie, Recording Secretary                 ___________________________________