Board of Directors Meeting Minutes

August 13, 2018

 

In Attendance,

            Members

Rebecca Briesmaster, Chairwoman

Jeannie Demas, Vice-Chair

Steve Shea, Secretary-Treasurer

Joe Zanetti, Board Member

 

Staff & Guests

            Judy Owens, Director

Mary Seppie, Accountant

John Kolb, County Commissioner

 

Absent

Jim Love, Board Member

 

Introductions

Ms. Briesmaster called the meeting to order at 5:00 with introductions. 

 

Approval of August Agenda and July Minutes

Mr. Shea made a motion to approve the August Agenda and to approve the July minutes. Ms. Demas second.  Motion carried. 

 

Financial Report

Ms. Demas made a motion to approve A/P checks 12585-12610 with void 12587, Payroll checks 4833-4860, and transfers as listed on the transaction report. Mr. Shea second.  Motion carried. 

 

August Safety Meeting

Ms. Owens informed the Board that the August Safety topic will be a review of when and how to safely evacuate the bus.

 

Old Business

Google Transit Update

Ms. Owens told the Board that she is continuing to work with Google on the Google Maps transit application for the fixed route.  There are still some kinks being worked out and she will keep the Board updated on the progress.

 

            Sale of Bus 9

            Ms. Owens informed the Board that Bus #9 has not been sold yet.

 

Audit Update

Ms. Seppie told the Board that the auditors came the week of July 18th and performed the audit field work.  She is waiting for a draft of the audited financials and then she will prepare the Management Discussion and Analysis that will need to be incorporated into the final audit report.  She is hoping the audit will be done in time for the September meeting and at latest the October meeting.  She does not anticipate any issues or findings.

 

New Business

Signature Cards for RSNB

The Board members all signed the new signature cards for RSNB except Jim Love, who Ms. Owens will contact after the meeting.

 

Approval of State Loan and Investment Board (SLIB) Grant

Ms. Owens told the Board that STAR will be purchasing a new bus for $75,000.  SLIB will be paying 20% of the $75,000 for a total of $15,000 and FTA 5339 will pay the remaining 80% of $60,000.  Ms. Demas made a motion to approve Ms. Briesmaster’s signature on the SLIB Grant Request for $15,000.  Mr. Shea second.  Motion carried.

 

Board Comments

There were no Board comments.

 

Executive Session

Ms. Demas made a motion to go into Executive Session.  Mr. Shea seconded.  Motion carried.  Commissioner Kolb left and the Board went into Executive Session at 5:25 pm. 

 

Regular Session Re-convened

Ms. Briesmaster called the regular meeting back to order at 5:32 p.m.

 

            Employee Appreciation Bonus

Mr. Shea made a motion to give the employees a 5% Employee Appreciation Bonus.  Ms. Demas second.  Motion carried.

 

Adjournment

Ms. Demas made a motion to adjourn the meeting.  Mr. Shea second. Ms. Briesmaster adjourned the meeting at 5:35 p.m.

 

Rebecca Briesmaster , Chairwoman                           __________________________________

           

Steve Shea, Secretary/Treasurer                     __________________________________

           

Mary Seppie, Recording Secretary                 ___________________________________

Board of Directors Meeting Minutes

July 9, 2018

 

In Attendance,

            Members

Steve Shea, Chairman

Rebecca Briesmaster, Vice-Chair

Jeannie Demas, Board Member

Jim Love, Board Member

 

Staff & Guests

            Judy Owens, Director

Mary Seppie, Accountant

John Kolb, County Commissioner

 

Absent

Joe Zanetti, Board Member

 

Introductions

Mr. Shea called the meeting to order at 5:00 with introductions. 

 

Welcome New Board Members

The Board welcomed Jim Love back for another term.  Joe Zanetti will be the other new Board member but was not able to attend the meeting.

 

Election of New Board Members

Mr. Love nominated Ms. Briesmaster for Chairman.  Ms. Demas second.  Motion carried.  Mr. Shea nominated Ms. Demas for Vice-Chairman.  Mr. Love second.  Motion carried.  Mr. Love nominated Mr. Shea for Secretary/Treasurer.  Ms. Briesmaster second.  Motion carried.

 

Approval of July Agenda and May Minutes

Mr. Shea made a motion to approve the July Agenda with the correction of Zanelli to Zanetti and to approve the May minutes. Mr. Love second.  Motion carried. 

 

Financial Report

Mr. Shea made a motion to approve A/P checks 12527-12584 with voids 12554 and 12582, Payroll checks 4778-4832, and transfers as listed on the transaction report. Mr. Love second.  Motion carried. 

 

 

July Safety Meeting

Ms. Owens informed the Board that the July Safety topic will be a review of the safety topics covered over the last few months.

 

Old Business

County Funding Request- change to 2018-2019 Budget

STAR requested $131,100 from Sweetwater County for FY2019.  The County funded $117,990 which is $13,110 less than the amount approved on the FY2019 Budget.  Ms. Owens told the Board that this $13,110 was moved into the Revenue Account of Misc.Income/Shortage rather than try to adjust any expenditure accounts at this time.  Ms. Briesmaster asked if the Board needed to approve the budget with the changes.  Ms. Owens stated that the total budgeted Revenues and Expeditures did not change from the Budget that was approved in May.  The Board did not feel that it needed to approve the change for the decrease in the funding as the overall figures did not change.

 

            Sale of Bus 7

            Ms. Owens informed the Board that Bus #7 was sold for $7,900.  Bus #9 is still for sale.

 

Audit to Begin on July 18th

Ms. Owens told the Board that STAR’s annual audit will be starting on July 18th

 

New Business

Approval of the Agreement with Google Transit

Ms. Owens informed the Board that by using Google Maps, riders will be able to Google Maps use the Transit button to find stops, see distances to walk to stops, transfer times, etc.  The agreement with Google is free and the only requirement is that STAR keeps the information

up-to-date on the site.   Ms. Owens has already gone out and geo-located each stop on the Fixed Route.  Ms. Owens told the Board that once the agreement is in place STAR can begin testing the application to be sure it works before making it available to the public. Ms. Demas made a motion to approve the agreement with Google Transit.  Mr. Shea second.  Motion carried.

 

Board Comments

There were no Board comments.

 

Executive Session

No Executive Session was necessary.

 

Adjournment

Ms. Demas made a motion to adjourn the meeting.  Mr. Love second. Ms. Briesmaster adjourned the meeting at 5:25 p.m.

 

Rebecca Briesmaster , Chairman                    __________________________________

           

Steve Shea, Secretary/Treasurer                     __________________________________

           

Mary Seppie, Recording Secretary                 ___________________________________

      

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